# GAIA Organization — Outbound email templates

**Segment :** 100+ employees · COO / CTO / Chief of Staff · SaaS / tech  
**Use :** Week 2+ · personalize `{fields}` · track in CRM

---

## 1. Cold email — COO (context + cost angle)

**Subject A:** `{Company}` — $20K+/mo on AI with no shared context?  
**Subject B:** Quick question about `{Company}`'s AI stack  
**Subject C:** 6 hrs/week your leads spend resyncing (fixable)

```
Hi {FirstName},

I'm reaching out because companies like {Company} ({EmployeeCount} people) often run ChatGPT Team, Copilot, and direct API spend in parallel — usually $15–25K/month — with zero shared context between Sales, Product, and Slack.

We built GAIA Organization for that exact gap:
• Personal exocortex per employee (private memory + reply suggest)
• Shared "genius zones" per mission (validated context — not raw Slack dumps)
• Chief of Staff on Slack, Gmail, Notion, HubSpot
• One orchestrator that routes to cheaper models first (typically −40% AI spend)

A 30-day pilot on one BU (30–50 people) is $4,500 fixed. Recent pilot: −34% resync time, −41% BU AI spend in 30 days.

Worth a 20-minute call next week?

{YourName}
ORIJINS · GAIA
commercial@orijins.com
```

---

## 2. Cold email — CTO (orchestrator + security)

**Subject:** `{Company}` AI spend — orchestration + SSO?

```
Hi {FirstName},

Quick CTO-to-vendor note: most 100+ person teams we talk to have fragmented AI (ChatGPT + Copilot + OpenAI API) with no central routing or cost visibility.

GAIA Organization gives you:
• SSO (Google/OIDC) + SCIM + audit log
• Token pool with local-first orchestration (marginal cost ↓)
• Private exocortex per seat — employer admin cannot read employee memory
• Shared genius zones with explicit validation (GDPR-friendly)

Pilot: 30 days, one BU, $4,500, Slack + Gmail + Notion phase 1.

Open to a 25-min technical discovery?

{YourName}
```

---

## 3. LinkedIn DM — short (after connect)

```
Hi {FirstName} — saw {Company} is scaling past {EmployeeCount}. 

We help 100+ teams fix two things: context dying in Slack and AI bills hitting $20K+/mo with no orchestration.

30-day pilot, one BU, $4.5K. Results from last pilot: −34% resync, −41% AI spend.

Open to a quick call?
```

---

## 4. Follow-up #1 (no reply · J+3)

**Subject:** Re: `{Company}` — context + AI cost

```
Hi {FirstName},

Bumping this once — in case timing was off.

One line on why teams pilot us: they keep Notion and Slack, but add a layer that remembers validated decisions and routes AI to the cheapest model that works.

Pilot = $4,500 · 30 days · 30–50 users · no annual commitment.

If not relevant, happy to close the loop — just say the word.

{YourName}
```

---

## 5. Follow-up #2 (no reply · J+7)

**Subject:** Close the loop?

```
Hi {FirstName},

Last note from me — I don't want to clutter your inbox.

If AI cost consolidation or Sales/Product context loss is on your H2 roadmap, here's a 1-pager: {link}

Otherwise I'll assume timing isn't right and check back in Q4.

{YourName}
```

---

## 6. Post-discovery — pilot proposal

**Subject:** GAIA pilot · {Company} · {BU name} · $4,500

```
Hi {FirstName},

Great speaking today. Recap:
• Pain: {pain verbatim from call}
• Current AI spend (est.): ${spend}/mo
• Phase 1 bridges: {Slack, Gmail, etc.}

Proposed 30-day pilot:
• Scope: {BU} · ~{N} users · 3 genius zones ({zone1}, {zone2}, {zone3})
• Price: $4,500 (fixed) · credit 50% toward annual if you sign within 30 days post-pilot
• Kick-off: {proposed date}

Attached: pilot SOW + DPA summary.

Can we confirm kick-off on a 30-min call {day}?

{YourName}
```

---

## 7. Post-pilot J30 — Organization quote

**Subject:** `{Company}` pilot results + Organization proposal

```
Hi {FirstName},

Pilot day 30 results ({BU}):
• Resync time: {X}% vs baseline
• BU AI spend: {Y}% vs baseline
• Zones live: {N} · Internal NPS: {score}

Recommendation: GAIA Organization S · {total headcount} seats · ${Y1}/year (net of ${pilot credit} pilot credit).

Effective ~${per head}/employee/month vs ~${current}/employee today on fragmented tools.

Attached: quote {quote #} + board 1-pager.

Suggest 30 min with {CFO/CEO name} this week to review?

{YourName}
```

---

## 8. Webinar invite (Week 4)

**Subject:** Live 30 min — how 100+ teams stop losing context in Slack

```
Hi {FirstName},

We're running a 30-minute session for COOs/CTOs at 100–300 person companies:

"Shared genius zones + Chief of Staff — without replacing Slack or Notion"
• {Date} · {Time} CET / PT
• No pitch deck marathon — 15 min demo + Q&A

Register: {link}

If you'd rather 1:1, reply and we'll skip the webinar.

{YourName}
```

---

## 9. Partner / warm intro ask

**Subject:** Intro request — {TargetCompany} · GAIA Organization

```
Hi {PartnerName},

We're working with 100+ employee teams consolidating AI spend ($15–25K/mo → ~40% reduction) and fixing context loss between Sales/Product/Slack.

Would you be open to a warm intro to {TargetContact} at {TargetCompany}?

Happy to reciprocate or offer a partner pilot margin on $4.5K pilots.

Thanks,
{YourName}
```

---

## 10. LOI / close urgency (Week 9–12)

**Subject:** `{Company}` · quote {GO-2026-XXX} expires {date}

```
Hi {FirstName},

Quick heads-up: quote {GO-2026-XXX} for GAIA Organization S ({N} seats) expires {date}.

Summary:
• Year 1 net: ${amount} (after pilot credit)
• Go-live target: {date}
• Onboarding: ${onboarding} due at signature

Procurement blockers we can help with: SSO spec, DPA, security FAQ (attached).

Can we target signature by {date} to hold July/August implementation slot?

{YourName}
```

---

## Tracking (add to CRM)

| Template | Stage | Target reply rate |
|----------|-------|-------------------|
| Cold COO #1 | Target → Discovery | 8–12% |
| Follow-up #1 | Discovery | 15% cumulative |
| Post-discovery pilot | SQL → Pilot | 40%+ |
| Post-pilot quote | Pilot → Quote | 60%+ |
| LOI urgency | Negotiation → Close | — |

---

## Personalization checklist

- [ ] `{EmployeeCount}` accurate (LinkedIn / website)
- [ ] `{spend}` from discovery or estimate $150–250/employee/mo on AI
- [ ] `{pain}` verbatim from call notes
- [ ] `{zones}` match their BU names
- [ ] EN for US · FR for FR (translate subjects, keep structure)

---

## French version — cold COO

**Objet :** `{Company}` — 20 k€+/mois d'IA sans contexte partagé ?

```
Bonjour {FirstName},

Les entreprises comme {Company} (~{EmployeeCount} personnes) cumulent souvent ChatGPT Team, Copilot et API directe — 15–25 k€/mois — sans contexte partagé entre Sales, Product et Slack.

GAIA Organization :
• Exocortex perso par collaborateur
• Zones de génie partagées (contexte validé)
• Chief of Staff sur Slack, Gmail, Notion, HubSpot
• Orchestrateur token (−40 % coût IA typique)

Pilote 30 j · 1 BU · 30–50 pers. · 4 500 € fixe.
Dernier pilote : −34 % resync · −41 % spend IA.

20 min la semaine prochaine ?

{YourName}
ORIJINS · GAIA
```